calculate savings

OnCare ROI Calculator

Reduce the time and money you spend managing your child care business with OnCare's online center management tools. As you market your center, streamline administrative tasks and stay connected with families you'll also receive a great return on your investment. Need proof? Run your numbers through the OnCare ROI Calculator.

How to calculate your savings

Current calculator entries display time and cost savings for an average center with 80 families. Calculate savings for your center by estimating the total hours per month your staff spends on each activity and updating the average hourly pay rate. The estimated number of months OnCare will pay for itself and begin to pay dividends for your center will display in the final entry box.

Note: Time is shown in decimal units (15 minutes = 0.25 hours; 30 minutes = 0.50 hours).

	Administrative Task	Comments
1	Add and Update Family and Child Records	The average center makes an average of 400-1000 separate entries.
2	Update Child Immunization Records	Immunizations change approximately 1-4 times per child/year.
3	Create and Update Center Directories	Workers spend more than 15% of their time locating information.*
4	Create Letters and Labels	The creation and routing of lists, reports and communications is extremely time consuming and costly.
5	Create and Update Classroom Rosters and Attendance Lists	Every time the child records change, the rosters and attendance lists need to be updated.
6	Create Permission Slips and Family Notices	The creation and routing of lists, reports and communications is extremely time consuming and costly.
7	Maintain a Waitlist	Paper-based waitlists are inefficient; papers get lost.
8	Schedule and Organize Center Tours	Includes time in fielding phone calls, scheduling, etc.
9	Update Schedules for Billing or Reporting	Filling out, reviewing and approving schedules is highly time consuming.
10	Process Tuition	Processing, collecting tuition constitutes one of the most expensive set of activities for centers and schools.
11	Perform Collection Activities	Centers without electronic invoicing and online payments have a higher number of receivables on due dates.**
12	Reconcile Account Ledger	Manually reconciling payments against the amount owed in the ledger is highly inefficient and presents risks.
13	Process Paperwork for Food Program	Estimates indicate that most offices waste 65 cents of every dollar spent handling records.***
14	Process Paperwork for Subsidized Program	On average, centers spend one week per month processing subsidy program paperwork.
15	Perform System Upgrades and Data Backups	Upgrades and data backups require technical expertise, time and money to keep current and involve risk.
Total Time
Total Hours Saved Per Month
Hourly Rates
Total Money Saved Per Month
Total Money Saved Per Year
# Of Months In Which OnCare Pays For Itself

*Source: IDC, "The High Cost of Not Finding Information," Feldman & Sherman, April 2003
**Source: "Research Study Finds E-Invoicing and Online Payments Reduce Outstanding Receivables 42.6% in School-Age Child Care Program," SofterWare, March 2009
***Coopers & Lybrand

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